Many businesses rely on secure online data rooms to exchange sensitive documents during various business processes and financial transactions. These solutions facilitate complex M&A deals, due diligence, IPOs and more, as well as boost internal transparency and project efficiency. Security breaches and hackers are increasing, so it’s important to find a virtual data room with top-of-the-line document security and access features.
The top VDRs come with a range of security options, including multi-factor authentication as well as location restrictions. They also offer the ability to grant users granular access rights, dynamic watermarking, and session timeouts. They also include advanced document management options like view-only mode, screenshot blocking and encrypted downloads. Furthermore, they provide advanced analytics and reporting tools to detect suspicious activities and speed up workflows.
VDRs allow you to create an encrypted firewall between your network and the cloud server that hosts the data you wish to share and the cloud server. This shields you from malware. They also come with robust security for your infrastructure with 24 hour redundancy of data centers as well as website virus scanning and encryption of data to shield your data from cyber-attacks.
Some VDRs have digital watermarks that protect your documents, however they can be eliminated using the PDF editor. They cannot stop authorized users from sharing files with non-authorized individuals. This means that they aren’t as secure as they seem at first glance.