Productive Online Board Meetings

Productive online board meetings depend on a variety of factors such as a well-planned agenda, clear communication protocols, and dependable technology. Despite these obstacles boards who are willing to follow the best practices established by research can achieve high levels of productivity.

Begin your meeting with an open discussion. You can get discussions going by asking questions that encourage participants to share their thoughts. In addition, beginning your meeting with a survey or polling tool will help you identify areas that need to be improved.

Limit the amount of time you spend on reports and “have to” items. If you drown your attendees in tedious reporting, they will quickly lose interest and concentration. As a rule of thumb you should not devote more than 25 percent of your meeting time on these types of discussions. This will allow for more strategic discussions.

Be sure that everyone is happy at your meeting. Make use of the Boardable platform as an opportunity to promote participation and create a welcoming environment for all guests. Encourage board members to attend and on time, observe the standard rules of conduct for meetings, and maintain a high degree of professionalism.

A productive online board meeting requires board members to have a good understanding of how their work in the company impacts others. Utilizing tools such as Boardable’s Minutes Maker and Task Manager, it’s easy for board members to review their responsibilities between meetings and keep track of the progress and challenges. This facilitates collaboration and leads to an effective and more lively online meeting.