Pro Rata: What It Means and the Formula to Calculate It

Using the same example as above, you will need to calculate 15/30 (for the month of September), and you will get 50%. This percentage is the portion of rent that the tenant owes to the landlord. Assume there are only four shareholders who hold 50, 25, 15, and 10 shares, respectively. This is calculated by dividing the ownership of each person by the total number of shares and then multiplying the resulting fraction by the total amount of the dividend payment. A customer prepays for services not yet provided in the amount of $1,000, and then cancels service 10 days into the 30-day service period.

Therefore, in this example, by leaving on March 20th, the employee will receive a pro rata distribution of $2,164 based on the prorated number of days worked of the year. If something is given out to people on a pro rata basis, it means assigning an amount to one person according to their share of the whole. While a pro rata calculation can be used to determine the appropriate portions of any given whole, it is often used in business finance. In a Bankruptcy case, when the debtor is insolvent, creditors generally agree to accept a pro rata share of what is owed to them.

  • Although also seen in finance, you’re likely to use a pro rata calculator to calculate employee wages.
  • As a result, withdrawals will consist of 20% taxable and 80% non-taxable money.
  • Everyone who is a shareholder as of the date of record receives the same dividend amount per share when they are paid.
  • It’s used to describe the proportional value of a part in comparison to its whole.
  • In a legal sense, pro rata may refer to a share to be received, an amount to be paid, or liability based on the fractional share of ownership, responsibility, or time.

The seller calculates the amount it has earned as 10 service days divided by the 30-day service period, or $300, and returns the remaining $700 to the customer. Another common use is to determine the amount due for a partial insurance policy term. Most insurance policies are based on a 12-month period, so if a policy is needed for a shorter term, the insurance company must prorate the annual premium to determine what is owed. To do this, divide the total premium by the number of days in a standard term, and multiply by the number of days covered by the truncated policy. To calculate the pro rata distribution, multiply the pro rata share by the related item. A company uses a standard costing system to account for its inventory, and has an unfavorable variance of $100,000 that it must allocate between the cost of goods sold and ending inventory.

[Latin, Proportionately.] A phrase that describes a division made according to a certain rate, percentage, or share. GoCardless helps you automate payment collection, cutting down on the amount of admin your team needs to deal with when chasing invoices. Find out how GoCardless can help you with ad hoc payments or recurring payments.

When it comes to bonds, payment on accrued interest is calculated on a pro rata basis. Accrued interest is the total interest that has accumulated on a bond since its last coupon payment. When the bondholder sells the bond before the next coupon date, they’re still entitled to the interest that accrues up until the time the bond is sold. The bond buyer, not the issuer, is responsible for paying the bond seller the accrued interest, which is added to the market price.

Pro Rata Expense Allocation

They may offer a discount if the customer makes a purchase during a specific time period or as a bonus to a returning customer. Pro rata is a defined portion in relation to the entirety of an item. Instead of getting all of the items, someone can get a pro rata share, a proportional offering based on how much they are entitled to.

  • Pro Rata is a Latin term that means “proportionally.” In business, pro rata is a fair and equitable distribution method.
  • Another common use is to determine the amount due for a partial insurance policy term.
  • The pro rata part of the discount varies depending on how the merchant has structured their offer.
  • The bond buyer, not the issuer, is responsible for paying the bond seller the accrued interest, which is added to the market price.

Harold Averkamp (CPA, MBA) has worked as a university accounting instructor, accountant, and consultant for more than 25 years. Take your learning and productivity to the next level with our Premium Templates.

What Is the Difference Between Prorated and Pro Rata?

For example, imagine an employee set to receive a $10,000 bonus this year. If the employee leaves at any point, they will receive a pro rata share of the bonus. The agreement awards the bonus based on the number of days worked (inclusive of the last day). If the unsecured claims total $1,000,000, and the money left for distribution is $10,000, then each creditor will receive 1 cent for each dollar of their claim. A company incurred $1,200 of interest expense over an entire year, and wants to allocate it to individual months.

Examples of pro rata in a Sentence

Consider a situation where a tenant pays rent for 15 days in October. However, the maximum quantity of total items amounts to 30 (the number of days in September). The quantity of related items, in this case, is $600, which is nothing but the monthly payment of rent. While there are lots of situations that require prorating numbers, there are also many instances where numbers are not prorated. Shareholders are paid a dividend based on the date of record when they became shareholders, not based on how long they have owned their shares. Everyone who is a shareholder as of the date of record receives the same dividend amount per share when they are paid.


Even if you’re not an investor or working in the financial world, you will probably still encounter pro rata at some point in your life. For example, if you’re moving into an apartment on any day other than the first day of the month, then your landlord is likely to pro-rate your rent for the month. Over 1.8 million professionals use CFI to learn accounting, financial analysis, modeling and more.

Under a partnership agreement, each partner is liable to pay for any claims against the partnership, up to his or her partnership share. Partner Smith has a 20% interest in the partnership, and so is liable for $200,000 of the legal settlement. For example, let’s say you are moving in on 15 March and your monthly rent is $700, calculate your pro-rata rent for the month. For example, an account holder has a 401(k) funded with 20% pre-tax dollars and 80% post-tax dollars.

Pro Rata: Definition, Uses, And How To Calculate It?

The pro rata concept is applicable to numerous situations, both in finance and payroll. You can use this proportional system of calculation whenever you must break down units of measurement into smaller pieces. With some simple mathematics or online calculators, you’ll be able to adjust your amount to the proportional value. The pro rata system or the ability to prorate is especially useful whenever it’s necessary to allocate or reallocate single units of measurement across even smaller units or pieces. The buying and selling of goods or services sensitive to time – and the companies responsible for the buying and selling – are the primary users of the pro rata system of allocating value.