How to Use Digital Data Rooms

A virtual data room (VDR) is an encrypted file-sharing platform that lets authorized users access confidential documents. VDRs can simplify legal processes and enable businesses to share sensitive information more easily with stakeholders. The most common use for VDRs is due-diligence during mergers and acquisitions, but companies of all industries require the security of collaborating on documents.

To start using the virtual data room, users must first create an account by signing up and filling in their personal information, agreeing to the terms of service and privacy policy, and changing their security settings and notification settings. After creating an account, users can upload their files and make folders to organize their files. After uploading is complete they can begin inviting other users to join the VDR by emailing links. They can then assign permissions to each user, allowing them to control what files and actions they are allowed to access. For example they can utilize two-factor authentication to block authorized users from photographing confidential documents.

Once the VDR is set up and tested, users are able to share materials with potential investors and other stakeholders. As opposed to sharing files via messaging platforms or email, a VDR is an easier to use and intuitive solution. Administrators don’t need to search through old emails or messages and also don’t have to manage duplicate requests. Virtual investor interaction tools also save money and time for the business as well as the stakeholders. They reduce travel costs, eliminate document photocopying, and indexing.