How to Conduct an Online Board Meeting

Online board meetings are a fantastic way to connect colleagues without the need to travel. It lets you have more meetings at different times that will benefit the majority of attendees, thereby increasing productivity and engagement. Any changes made to the documentation during these meetings are automatically synchronized when internet access is restored. This means that, even if someone is offline, they will still be able to browse and read all the documents discussed in your last meeting.

In an online board meeting, members can use video conferencing options in their board management software. This allows them to see and speak with each other face-to-face. This keeps them engaged and gives them the opportunity to gauge nonverbal communication. Also, they can turn off their microphones when they’re not speaking to avoid interrupting each another and to adhere to the rules of online meetings.

Before your online board meeting it is recommended to conduct a run-through of your technology with the members who will be attending to ensure that everything works properly. It is important to check that the computer of the board member has a strong sufficient connection, and the quality of their camera is good enough. It’s also important to make sure that your board member has enough bandwidth to attend the meeting, and that there aren’t any distractions (like ringtones) or distracting backgrounds.

Participants at virtual meetings should also remember to dress appropriately. It is crucial to maintain a professional appearance, especially because it will be viewed by those who are joining from all over the world. Additionally, it’s a good idea to avoid sitting on a windowsill, as the glare may interfere with the view of the screen and appear on the camera.