Conducting a board of directors meeting is a challenging task that includes setting the agenda and providing pertinent background information for all attendees. It is essential to keep the discussion focused on the topics and issues that are most relevant to your company.
The chairman will call the meeting to order, and ensure that there is a sufficient quorum. The meeting then proceeds to discuss any officers or committee reports that require to be approved. Then, the board will examine any key performance indicators (KPIs) that are set for the organization in order to make sure they’re meeting their objectives.
The board will then consider new policies that need to be implemented, as well as ways to improve the current processes. In the final phase, the board will discuss any forthcoming events or leadership changes that need to be discussed at the next meeting.
Unproductive discussions can eat up precious meeting time and divert your board’s attention from the most important issues. To mitigate this it is best to be able to agree ahead of time on a system that allows the directors to push topics into the “parking lot” to be discussed at future meetings. they can be discussed or studied further. It’s also recommended that your board members meet with the chair or with other directors to have their questions answered before the meeting and focus on strategic topics. This will avoid wasting valuable meeting time and result in a more productive and efficient board of directors meeting.
http://www.myboardroom.info/5-points-to-include-in-the-board-information-packs/